6.0) STUDENT RECORDS
6.1) Cumulative Student Records-Guidance Office:
1. Student's social security number
2. Record of dates of attendance
3. Grade level completed
4. Transcript of classes taken with grades and credits received
5. Record of date and of type of inoculations and health examinations, which are given to the class or student body as a whole.
6. Record of participation in officially recognized school activities and sports.
8. Students or student’s parents written consent of release of student records.
NOTE: These records are confidential.
Disposition: Retain permanently. Originals may be microfilmed and disposed of upon the student's graduation or after a three-year continuous absence from school; retain microfilm permanently.
6.2) Subsidiary Student Records - Principal's Office:
1. Results of standardized achievement, aptitude ability, interest and intelligence tests.
2. Protocols of tests administered to the class or student body as a whole.
3 Diagnostic education evaluations.
4. School Educational Specialists report.
5. Disciplinary-action reports.
6. Truancy reports.
7. Final reports of non-school special consultants
8. Correspondence concerning student.
9. Educational, medical, and family histories and data peculiar to individual students.
10. Data Summary reports.
NOTE: These records are confidential.
Disposition: Destroy all records after the student's three-year continuous absence from school.
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6.3) SPED Records - SPED Director’s Office (Confidential):
3. Parent's written consent permitting special examination of their child.
4. Copy of annual notification of parents of their child's placement under program for children with handicapping conditions and the return requested certificate.
5. Parent's written consent to the provisions or denial of their child's placement
under programs for children with handicapping conditions.
Disposition: Destroy all records after the student's three-year continuous absence from school.
6.4) FERPA Notice for Directory Information:
The Family Educational Rights and Privacy Act (FERPA), a Federal law, requires that we with certain exceptions, obtain your written consent prior to the disclosure of personally identifiable information from your child’s education records. However, schools may disclose appropriately designated “directory information” without written consent, unless you have advised the District to the contrary in accordance with District procedures. The primary purpose of directory information is to allow the Scribner-Snyder Schools to include this type of information from your child’s education records in certain school publications. Examples include:
Directory information, which is information that is generally not considered harmful or an invasion of privacy if released, can also be disclosed to outside organizations without a parent’s prior written consent. Outside organizations include, but are not limited to, companies that manufacture class rings or publish yearbooks. In addition, two federal laws require local educational agencies (LEA) receiving assistance under the Elementary and Secondary Education Act of 1965 (ESEA) to provide military
recruiters, upon request, with three directory information categories – names, addresses, and telephone
listings – unless parents have advised the LEA that they do not want their student’s information disclosed without their prior written consent.
If you do not want Scribner-Snyder Schools to disclose directory information from your child’s education records without your prior written consent, you must notify the District in writing. We have designated the following information as directory information:
-Student’s name - Grade level
- Address - Participation in officially recognized activities and sports
- Telephone listing - Weight and height of members of athletic teams
- Electronic mail address - Degrees, honors, and awards received
- Photograph - The most recent educational agency or institution attended
- Date and place of birth - Major field of study - Dates of attendance
These laws are: Section 9528 of the ESEA (20 U.S.C. 7908), as amended by the No Child Left Behind Act of 2001(P.L. 107-110), the education bill, and 10 U.S.C. 503, as amended by section 544, the National Defense Authorization Act for Fiscal Year 2002 (P.L. 107-107), the legislation that provides funding for the Nation’s armed forces. 29